Matrix Booking

Office, meeting room and desk booking software made easy and efficient with the leading cloud based resource booking engine


Facilities Management at your fingertips

Make, change and cancel room & desk bookings on the go using
the Matrix Mobile App or via the web


Award-winning meeting room & desk booking

Matrix Booking is an award-winning room, desk and resource booking engine

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The Best in Resource Booking Software

The leading resource management, meeting room and desk booking software. Award-winning, open, secure and specifically designed to be quick and easy to implement. Appropriate for the requirements of all modern organisations, Matrix Booking can be applied to a range of resources including meeting room and desk booking, offices, car parking and hardware. Make, change or cancel bookings on the go via the Matrix Booking Mobile App, web or Outlook.

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Matrix Welcome

Smart digital signage, kiosk and display applications to enable users to easily view, book, check-in and out and cancel.

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Matrix Mobile

Meeting room and desk bookings from anywhere at anytime.

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Matrix Detect & Nearby

Integrated sensor and beacon technology to enable real-time views of your estate. Enabling users to find and book the most suitable resources with easy to use booking software.

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Matrix Connect

Integrate your business and FM systems to provide a seamless user experience through single sign-on, Outlook integration and enabling data flow to smart building systems.

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Matrix Assist

Innovative voice control. The future of workplace management systems. Search, book, analyse and administer your estate systems using voice commands while improving the accessibility of your workplace systems.

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What our customers say about us

"We use Matrix Booking to manage the rooms across our estate and our users love the simple user interface, accessible via the website."

Maria LaveryFacilities Contract Manager - English Football League

"The Matrix Booking team has been fantastic. Together we managed to configure the new system and migrate all commuter hubs in 17 working days from a standing start."

Paul CoxDeputy Programme Manager - Ministry of Justice National, Estates Cluster

“The Matrix Booking team took time to understand our vision for Cannington Court as an innovative training facility. The Matrix Booking engine has proven to be the ideal tool to help manage all of our resources including meeting rooms, accommodation and transport bookings. Being able to co-innovate has enabled us to produce a unique user experience via a personalised app and we are working towards introducing live travel tracking and Fitbit devices providing our delegates with a fantastic experience.”

Sarah HazeldineCampus Business Manager - EDF Energy

“Using the Matrix Booking system, administrators have a single view across all the main buildings in our estate helping to optimise the use of our resources.”

Richard AldermanHead of Strategic Estates Delivery, Sustainability, Business Continuity and Health & Safety - Department of Health

"We have used Matrix Booking to book out our dance studios for public use and we have found the web interface intuitive and easy to use - our users love the system."

Lori FordStudio Manager - Glasshill Studios

“Matrix Booking gives us the flexibility to maximise our room utilisation across the whole Civic Centre and training sites.”

Mark HumphriesAssistant Director, Infrastructure & Transactions - London Borough of Merton

"Using Matrix Booking allows our agile workforce to book desks, rooms and parking at our offices from anywhere at any time. The mobile app in particular gives flexibility when on the road and is really easy to download and use. We have a much better understanding of our actual space requirements and have been able to generate efficiencies through better asset management."

Cara ClarksonBusiness Services Manager - Newark and Sherwood Homes

"The combination of the OccupEye and Matrix Booking systems has provided our customers with a state of the art resource management tool set."

Neil SteeleHead of Sales & Marketing - OccupEye

"The Matrix Booking software has become an integral part of the day to day running of our London and Watford offices. It has installed a sense of calm in our hot desk environments, allowing our staff to book in advance and have confidence in the knowledge that they will have a space to work in when they arrive."

Georgina WellsCEO Office - Action For Children

A tailored office, meeting room and desk booking software


Workplace Management

Innovation powering efficiency. Matrix Booking cuts through complexity, creating an agile, flexible working environment that provides the functionality demanded by facility managers:

  • Enabling FM Managers to maximise use of office space through improved visibility and powerful resource management toolsets
  • Ensuring the mobile workforce has access to intuitive, robust mobile applications on which to manage all their resource bookings

Meeting Room & Desk Booking

Smarter working – book any time from anywhere. Our meeting room and desk booking software provides users with the ability to view and book resources across their entire global estate from a single device.

  • Powering smarter flexible working through easy-on-the-eye applications
  • Rich booking functionality on web, mobile and Outlook
  • Full suite of room and desk signage with sensor-enabled floorplan views

Visitor Management

Matrix Booking provides an integrated suite of kiosk applications for a superior visitor experience via:

  • A unified system to book rooms or desks, invite internal and external attendees, order catering and reserve parking spaces
  • Automatic notification to guests, reception, and security including visitor self-service check-in

Collaboration Hubs

The Matrix Booking engine enables flexible working and cross-organisational resource management across the private and public sector hub networks allowing:

  • Multiple organisations sharing systems and physical estates
  • Global and local administration, user management and security


Matrix Booking is the leading cloud-based resource booking system. We embrace new technology and leverage the power of global platforms, such as Apple, SAP, Amazon and Google, to provide an unrivalled user experience:

  • EuroFM Partners for Innovation Award 2017
  • Open, secure systems integrating with best-of-breed FM SaaS providers
  • Sensors, beacons, voice control systems and smart building integration
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Car Parking

Matrix Booking removes the hassle of looking for an available car parking space, providing organisations of any size with the ability to enable staff to book a car parking space directly from the office or when they are on the move:

  • Maximising your available car parking resources
  • Spaces can be booked by the minute, hour or the day – directly via the app
  • Car parking made easy and stress free

Meeting Room & Desk Booking Case Studies

Some of our many customers

Case Studies

MB blog 2 Dec 1200X800 Flexible Working
December 2, 2019

Making the most from Flexible Working arrangements

Numerous studies show that offering employees more flexible working arrangements can make a significant positive difference to how happy they are in their work and how well they perform. And...
KT THUMB 22 NOV2019 4 Workplace Management
November 22, 2019

Reverse Hoteling in the modern workplace

The almost universal norm for white collar, 9 to 5 office workers used to be having a desk of your own, decorated with pictures of your family, your favourite sports...
MB THUMB 13 NOV2019 Facilities Management
November 12, 2019

The biggest challenges of Facilities Management

Facilities Managers have a surprisingly wide range of interrelated responsibilities, and a lot of them to boot. First and foremost, they must ensure their company’s work environment is safe and...
Matrix Booking Matrix Booking @matrixbooking Our own Head of Professional Services, Ian Jones accepting an innovation award from ProDVX's Sales Director, Micha… 7 weeks ago
Matrix Booking Matrix Booking @matrixbooking Great piece from @Verdantix & @smart_build detailing how the global building management software market will grow t… 8 weeks ago
Matrix Booking Matrix Booking @matrixbooking Check out the latest blog post # from the Matrix Booking team discussing the difficulties Facilities Managers face… 19 weeks ago
Matrix Booking Matrix Booking @matrixbooking Check out a brand new video from the Matrix Booking team showing how Matrix Booking integrates seamlessly with Offi… 23 weeks ago
Matrix Booking Matrix Booking @matrixbooking Check out the latest blog post from the Matrix Booking team on the benefits of an integrated workplace management s… 24 weeks ago
Matrix Booking Matrix Booking @matrixbooking Check out the new blog post from the Matrix Booking team on how a state of the art #VisitorManagement system can he… 1 month ago
Matrix Booking Matrix Booking @matrixbooking Check out the latest blog post from the Matrix Booking team on reinventing smart working systems for the modern wor… 1 month ago
Matrix Booking Matrix Booking @matrixbooking Check out the latest case study from the Matrix Booking team detailing their successful project with Staffordshire… 1 month ago
Matrix Booking Matrix Booking @matrixbooking Want to make the most of your office resources including meeting room, desk booking, offices, car parking and hardw… 1 month ago
Matrix Booking Matrix Booking @matrixbooking A busy day @Facilities_Show 2019 #FAC19 ! #FacilitiesManagement Some great presentations & exhibits. 1 month ago
Matrix Booking Matrix Booking @matrixbooking Check out our new blog post on the future of workplace management #WorkplaceManagement 1 month ago